How to make a legal electronic signature in a document?
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You have drawn up a contract and would like to insert legally valid electronic signature fields to be able to use an Electronic Signature?
With this tutorial, you will be able to insert your electronic signature fields yourself and send it to your customers to get them signed with ease!
Follow the guide!
Write your contract
To get started, create or open your existing contract template in your word processor (Word for example), and complete the elements of your contract model.
Once your document is finalized, all you need to do is insert electronic signature blocks at the bottom of the document. To do this, simply add the following codes directly into your document:
- [Signature/]: where you wish to create and display an electronic signature block for your customer or signatory
- [SupplierSignature/]: to make your company's signature block appear when you countersign the contract.
- [Seal/] : If you wish, you can also add a signature block to display the Electronic Signature Trusted Third Party Seal by adding the [Seal/] field. This will attest the legal value of the electronic signatures.
Leave a little space at the bottom right of these Smartfields so that the fields can be inserted. If necessary, you can also control the size of these fields by closing them like this: [Signature1] at the top left corner and [/Signature1] at the bottom right corner.
Save your contract in PDF format
Once you have filled in the elements of your contract and added the signature blocks at the end of your document, save it in PDF format.
Examples to download:
Here is an example of downloadable documents ready for an electronic signature:
INDEPENDANT CONTRACTOR EMPLOYMENT CONTRACT TEMPLATE
Send your contract for a remote electronic signature
To start the electronic signature process and send the contract for signature, log in to SELL&SIGN.
- First, create or choose the customer who will sign the contract.
Then, select "Get a PDF document signed" on the application.
Upload the PDF document to be signed
Drag and drop your document into the application in PDF format. It will be displayed and the electronic signature blocks will be inserted where you have positioned them. You can now send the document to your client to create and digitally sign the document.
Before sending your document for signature, you can also add annexes, which will also be included in the legal evidence file.
Your clients or signatories will receive an email allowing them to proofread and sign your contract and annexes. How do they make their electronic signature? All they will have to do is enter a secret code received on their cell phone by text message, and their digital signature will be created and inserted in the places you have provided in the document.
Your contract comes back with legally valid electronic signatures!
Once the designated signatory or signatories have signed, you will be able to validate the contract in your back-office to finalize the transaction.
The document will then be countersigned with your electronic signature, and the electronic signature fields will contain the digital certificates corresponding to the signatories and be legally valid! The contract will also be time-stamped, sealed, and put into legal archiving.